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Vendor Registration
Reserve Your Booth Now!
Hello Vendors, thank you for applying to be a vendor with Merry Meadows! Now that you have been approved, it’s time to reserve your booth space for our next event!
Choose which booth size you will need and you can pay for it right here on our site. Be sure to do this as soon as you can! Our booths spaces are available on a first come first served basis.
During our events we provide multiple trash cans throughout the property to help keep our home clean. And if nature calls, don’t worry, we have a porta-potty on site too!
Booth Sizes
Our Standard Booth space is a square 12 foot by 12 foot space. This size can accommodate most vendors.
Our More Space Booth is a 12 foot by 24 foot space. This booth space is ideal for vendors who need a little more wiggle room than our standard booth size.
Our Most Space Booth is a 12 foot by 36 foot space. This space is ideal for vendors that want to bring in their trailer or need a lot of space to spread out.
Own a Food Truck?
We love having the delicious smells of fresh made food wafting through our farm! If you own a Food Truck, we want you to be at our next market. We have a flat rate of $50 for our Food Truck booth spaces. But hurry, our booths are reserved on a first come, first served basis. Just select “Food Truck Space” when selecting your booth size.
Because food trucks come in all shapes and sizes, please provide us with the dimensions of your truck or trailer including your vehicle height. We strive to have a seamless check-in process and this helps us figure out where everyone needs to be placed ahead of time.
Set Up & Arrival
Please arrive between 1 and 2 hours prior to the start of the event you are attending. When you arrive you will be checked-in and directed to your booth space.
Please have your Vendor Booth Ticket available when you arrive. You can print out your ticket ahead of time or just show us your ticket on your phone when you arrive. We will scan your ticket to check you in to the event and then you will be directed to your reserved booth space.
What to bring
Please bring all necessary items for your booth and display. For example: table, chairs, canopy or umbrellas, and water. We do not provide electricity, so please bring your own generator if power is needed.
We never know what the weather will be like here in Oklahoma! Please come prepared with anything you might need. Such as an umbrella, poncho, sunscreen, water, bug spray, etc.
Have Any Questions?
If you have any questions or comments feel free to send us a message here. You can also check out our Vendor FAQs below for any of our commonly asked vendor questions.
We have a variety of different booth sizes to accommodate all of our vendors. Our Standard Booth costs $30 and is a square 12 foot by 12 foot space. This size can accommodate most vendors. We also have our More Space Booth. It costs $60 and is a 12 foot by 24 foot space. This booth space is ideal for vendors who need a little more wiggle room than our standard booth size. And if you still need more space, we offer our Most Space Booth that costs $90 and is 12 foot by 36 foot. And for our Food Truck vendors, we have a Food Truck Space that’s a flat $60 fee.
We love to support our local vendors but we also don’t want to have a market full of the same items for sale. This creates a lack of diversity in what we offer, and it also could create tension between vendors with competing products or services. For these reasons, we have all of our vendors go through an application process before being sent a registration link. All of our vendor booths are available on a first come, first served basis. But if you don’t get approved for one event don’t worry, you may be approved for one of our events in the future.
We need to approve you vendor application after it is submitted. This could take up to 48 hours to complete. Once you have been approved as a vendor, you will receive an email confirmation and a link to register for a booth at our next event! You are not guaranteed a booth space until you have paid the registration fee to reserve your spot.
We will open our gates for our vendors two hours prior to an event start time. This allows us to be able to check in all of our vendors and still have enough time to have everyone get their booths set up before we open to the public. If you are a vendor and you show up after we have opened to the public, we won’t be able to have you set up. Once there are customers walking around, it won’t be possible to pull a vehicle into our field to set up your booth.
Our Flea to the Market events are FREE to the public, the only fees we require are for vendor’s to purchase a booth space and we collect a $25 reimbursable deposit. Your reimbursable deposit will be given back to all vendors at the end of an event (the end of the last day of an event for multi-day events) as long as all rules and regulations have been followed. You can review our vendor rules and regulations here.
Yes, we have ports-potties on site with fresh toiletries and a hand washing station as well!
We have parking spots available for our vendors on site. Our parking is limited to the space we have on our farm, so please only bring one vehicle with you on the day of the event, if you can.
If you have a powered wheel chair you should have no problem getting around our property. Our events are hosted in our field, on our farm. We have a gravel driveway leading to the event. However, some people might have a harder time in a manual wheelchair. And, of course, after it has rained there could be muddy conditions that wouldn’t be suitable for a wheelchair.
If you need a larger booth space than we provide, send us a message and we will try to work something out! We love to support our community and if you want to be a part of our event we will do all that we can to provide you with proper accommodations.
If you have been approved as a vendor that means you are eligible to purchase a vendor booth space. We have a limited number of each type of booth space available. And all of our booth spaces are reserved on a first come, first served basis. If we have run out of stock on our booth space that you need please contact us and we can put you on a waiting list. If any of our vendors cancel, we might be able to provide you with a space by the day of the event.
Once your payment has been processed and approved, you will receive an email with your payment confirmation and receipt. You will receive then another email shortly after with your Vendor Booth Ticket Confirmation. Attached to this email is a PDF file. This PDF is your ticket to our event. Please print it out and bring it with you on the day of the event. We will scan the barcode on your ticket to check you in and direct you to the booth you have been assigned.
When you arrive on the day of the event to set up your booth, we need to scan the barcode on your ticket that you received by email. If you don’t have your ticket printed we can still scan the code from the PDF on your phone. Just open the email with your Vendor Booth Ticket attached and download the attachment (It’s a PDF file). When you arrive at our front gate show one of our employees the PDF on your phone and we’ll get you checked in!
We strive to keep our check in process streamlined and running smooth. If you can’t find the email we had sent you with your Vendor Booth Ticket, don’t worry. We can still get you checked in but it will just take a little bit longer. We will just need your name and business name and we can look your ticket up and check you in.
If you noticed you can’t find your ticket and there are still some time left before the event check in time, we can resend your ticket to the original account email that it was purchased with. Please make sure to bring your ticket with you to help all of our vendors get checked in and set up in a timely manner.
